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Grants Administrator

Posted on: 10th September 2020

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EFInA – Enhancing Financial Innovation & Access

EFInA is is a non-profit company funded by DFID (Department for International Development) & Bill and Melinda Gates Foundation with the aim to reduce poverty across Nigeria through financial sector development.

EFInA acts as  a  catalyst  for  change,  working  with  partners  from  fintech  start-ups  to  banks  and government  agencies,  to  build  financial  markets,  systems  and  products  that  are  robust,  efficient  and, above all, inclusive. We use funding, research and technical expertise to address key market failures and support our partners to improve access to financial services and to drive economic growth.

Through this catalytic innovation fund, cutting-edge research, advocating for enabling inclusive policies and building capacity, EFInA has built a reputation as an “honest broker” amongst both the private and public financial service sectors.

As a rapidly growing organisation in the Financial Industry, we are always seeking to recruit new dynamic, strategic, and committed staff to build on the current achievements and accelerate the impact of financial inclusion in Nigeria.

Employment with EFInA offers exceptional learning and challenging opportunity for the right candidate.


Grants Administrator Role

The Grants Administrator will assist the Innovation team to deepen financial inclusion in Nigeria by supporting the management and performance monitoring for all grants awarded by EFInA. The Grants Administrator will implement consistent and effective processes for grants administration, actively supporting the grants lifecycle from initial proposal review through the conclusion and assessment of completed grants.

The role will include, but not be limited to the following responsibilities and accountabilities:


 Grants Management

  • Work with the Grants Manager to ensure that the overall grant submission and approval process is efficient
  • Monitor the Innovation Fund mailbox for new grant Regularly update the Grants Manager regarding status of all grant proposals to ensure that EFInA responds within the stipulated timelines
  • Assist the Grants Manager with the initial evaluation of grant proposals
  • Assist the Grants Manager to ensure that all required pre-grant documentation is obtained and maintained properly to enable EFInA’s Innovation Fund Committee members to review and approve grant recommendations without difficulties
  • Contribute to maintaining an effective project management process for all EFInA grants
  • Actively monitor the progress of all grantees vis-à-vis contractual milestones and grant commitments. Perform the first quality check on the progress monitoring reports delivered by the grantees


Grants Financial Management

  • Assist the Grants Manager to ensure grant payments are made in a timely manner and in line with their disbursement schedule
  • Ensure that all relevant documentation has been received before the funds are disbursed
  • Liaise with the finance department to ensure grant payments are made and any potential refunds are received in a timely manner
  • In conjunction with the Grants Manager, arrange for audits to be conducted for grantees


Grantee Relationship Management

  • Maintain regular contact with all In conjunction with the Grants Manager, conduct at least one site visit per quarter for each grantee
  • Arrange interaction/feedback sessions for grantees, as requested. Document all action points arising from these sessions and ensure that they are adequately addressed
  • Recommend potential solutions to the Grants Manager where it is observed that grantees are having challenges meeting their agreed milestones
  • Organize networking functions for grantees on an annual basis, or as directed by the Grants Manager



  • Ensure that all project monitoring reports are received within the timelines specified in the grant agreement
  • Produce a first draft of quarterly and/or monthly reports that provide a dashboard of the progress of key performance indicators of all existing grants, for the Grants Manager’s review
  • Assist the Grants Manager to prepare project monitoring reports and project completion reports
  • Support the Grants Manager in planning and managing impact assessments for all Innovation Grants
  • In conjunction with the Grants Manager, ensure that information on the grants that EFInA has awarded is widely disseminated through all relevant communication channels


Additional Responsibilities

  • Take responsibility for own continuous professional development by proactively identifying and participating in formal/informal learning opportunities
  • Contribute input to quarterly reports and provide other status reporting as requested by the Grants Manager
  • Perform any other duties as may be assigned by the Grants Manager, and Head of Department.


Job Competencies and Capabilities

Qualifications & Experience Essential

  • A Bachelors’ degree in Economics, Finance, Banking, Law, Business Administration, or any other related discipline
  • Minimum of four (4) years of experience in a grants administration, program development, public administration or related role
  • Experience successfully managing projects to meet deadlines and quality standards
  • Relationship management experience with the ability to engage with a diverse range of stakeholders
  • Knowledge of audit requirements, budgeting, principles and procedures of grant administration
  • Proven ability to produce concise and well-structured reports and presentations
  • Experience reviewing contracts and agreements Desired
  • Some experience evaluating proposals
  • A good understanding of Financial Inclusion and the Nigerian financial sector


Skills & Competencies

  • Strong project management, time management and planning skills
  • Ability to meet tight deadlines in a fast-paced environment
  • Excellent organisational skills and able to handle multiple projects
  • Works well independently and as part of a team
  • Project monitoring skills
  • Good understanding of financial information
  • Good presentation skills
  • Very high level of attention to detail and accuracy
  • Very strong verbal and written communications skills
  • Highly numerate
  • Advanced level competency in the Microsoft Office Suite, especially Word, PowerPoint and Excel
  • Accountability and Compliance
  • Creative Thinking
  • Strong business writing skills
  • Process Management


Personal Qualities

  • Passionate about social issues
  • Energetic, proactive approach to work
  • High levels of initiative
  • Enterprising attitude that is quick to search out alternative solutions to needs or problem
  • Committed to delivering high quality results, with cost-effective use of resources within deadline
  • Innovative
  • Confident
  • Resilient



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